Timesheets arrive every day through a different channel: email, WhatsApp or Messenger, a scan, a photo, an Excel sheet or a handwritten printout. SignSafe can be connected to dedicated tools built on our own AI modules and engines that read this data automatically with over 90% accuracy, and the client or worker confirms the timesheet with a signature on a phone. The whole flow can carry your client’s branding, including tool names, and rollout usually takes 2–4 weeks.
Automatic timesheet capture with SignSafe is a set of dedicated tools on our own AI engines that read hours from emails, chat apps (WhatsApp, Messenger), scans, Excel files and handwritten printouts, with over 90% accuracy. Timesheets can be confirmed by signature in SignSafe and passed to your system. Client branding is possible; rollout usually takes 2–4 weeks.
One worker sends a photo on WhatsApp, another an Excel file, a third a handwritten printout. Each format needs separate handling.
Retyping takes coordinators’ time and causes mistakes that only surface at billing.
When a client disputes hours, someone has to dig through inboxes and chat apps.
timesheets from email, chat apps, scans, Excel and printouts land in one place
reading accuracy for timesheets, so you spend time only on what needs a decision
typical rollout time for a dedicated tool
the client or worker approves the timesheet with a signature on a phone, with no account or install
Email, WhatsApp, Messenger or another chat app, a scan or photo, an Excel file, a handwritten printout.
A dedicated tool on our own AI modules and engines captures the data from the timesheet (reading accuracy above 90%) and prepares it for the next step. We agree the scope and the way it is checked with you.
The client or worker receives the document and approves it with a handwritten signature on a phone screen, with no account or installation.
The captured and confirmed data and the signed PDF go where you need them, including through the REST API.
Reading accuracy is above 90%. It depends on the quality of the source, so for handwriting and poor photos we agree with you how readings are checked.
If you serve clients who want to see their own brand, client branding can be applied to documents and communication, for example a logo and colours. The tools are built on our own AI modules and engines, so their names can be adapted to the client too. We agree the scope individually. See also the API offer.
The most common scenario is a staffing agency that has to collect workers’ hours, get them approved by the client and bill them. SignSafe handles confirmation by signature and returning the document to your system; reading the timesheets is done by the dedicated AI tools. See the staffing-agency page and the R2T case.
This is an on-request solution, not a feature of the standard subscription. Rollout usually takes 2–4 weeks; scope, pricing and how readings are checked are agreed individually.
Timesheets contain personal data. How it is processed is set in a data processing agreement.
A signature in SignSafe is a handwritten signature placed on a touch screen; it confirms approval of the timesheet, not the correctness of the reading.
You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.
Free trial to start
Buy a subscriptionCompanies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.
“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”
“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”
“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Reviews are translated from Polish.
Yes, through dedicated tools on our own AI modules and engines that we connect to SignSafe. SignSafe handles confirming the timesheet with a signature and returning the document. We agree the scope individually.
Emails, chat apps such as WhatsApp and Messenger, scans and photos, Excel files and handwritten printouts, as well as other forms agreed when we discuss your process.
Reading accuracy is above 90%. It is not error-free and depends on the quality of the source, so for handwriting and poor photos we agree with you how readings are checked.
Usually 2–4 weeks, depending on the number of sources, timesheet formats and the integration with your system.
Yes, client branding is possible, including tool names, because the tools run on our own AI modules and engines. We agree the scope, for example logo and colours in documents and communication, individually.
It is an on-request solution with individual pricing. The standard subscription costs PLN 69 net per month and covers signing documents.
Timesheets contain personal data, so the rules for processing it are set in a data processing agreement.
Updated: 2026-10-23
See in practice how easy it is to collect and place signatures online. You can test every feature before you decide.